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Did you spend an eternity today – again – searching for files or information in different locations at your company? Were you forced to regenerate a file because the old one was nowhere to be found in the storage jungle? Or maybe you didn’t have info to hand quickly enough in a customer meeting, potentially costing you the deal? Konica Minolta manages to combine the convenience and simplicity of consumer search engines with all the power, control and security of an enterprise solution.
Today’s businesses are awash with data – with a potentially limitless supply of information and insight always seemingly within reach. Yet as the volume of data grows, the challenge of locating what you need when you need it – particularly across multiple applications and discrete data silos – is only increasing. Those unexciting searches for specific documents can rapidly become a time-consuming, expensive business, and have a negative impact on companies’ competitiveness.
“In our private lives smart devices allow us to quickly search for any type of information. When we come back to the office, this type of intuitive search is often not available and finding information proves challenging.”
With Konica Minolta’s smart Enterprise Search solution, endless searches are a thing of the past. It empowers you to find relevant information within seconds without switching applications or needing to conduct arduous searches across multiple systems. The system – essentially, your organisation’s internal search engine – localises, indexes and extracts every single file in use at your company.
No matter where the information you’re searching is located – in e-mail attachments, scanned documents, on SharePoint websites, on your company intranet, in the cloud or across a number of different departments – this think-outside-the-box solution finds, then retrieves, every possible kind of data, in any format, from any index.
And the latest version of dokoniFIND combines the established enterprise search features while also offering tools for reviewing retrieved documents and working on them by adding notes and annotations, bundling documents using the tagging feature, building chronologies, and exporting work products to Excel or Word. In this way, dokoniFIND moves beyond a simple search tool and becomes an Insight Engine that empowers organisations with knowledge discovery across both structured and unstructured data sources.
Enterprise Search is perfectly suited to a wide range of industries, relevant to any company and sufficiently flexible for any team to use. The system supports your existing quality management structures and work processes – without forcing you to make excessive changes – saving you time when you’re searching and finding key documents.
Search in minutes per day
Number of employees
Income of employee per hour
Minutes per day 200
Hours per week 16.67
Longest searches cost you a year
Cost per year €21.000
Stressed with the calculation?
Basis: 252 working days per employee per year
Our online calculator is intended as a guide and does not constitute a binding calculation. Contact us for an individual analysis.
Konica Minolta’s intelligent enterprise search solution gives you fast, easy access to all the data at your company – whenever you want, wherever you are. The smart, web-based search engine is also much more than just a solution for carrying out searches of metadata or file names: thanks to Optical Character Recognition (OCR), text and every possible type of content are converted precisely, then indexed – ensuring they are available for future searches.
Quick return on investment with low acquisition costs and even lower usage costs.
Go beyond search as it combines established enterprise search features with smart tools that let individuals review found documents and work on them.
No migration of data required – so all data remains in its storage location
Integrated security mechanisms ensure only users with appropriate permission level are able to search and access data.
No end-user training required, as dokoniFIND replicates the way people search naturally on the internet.
Boosts employee productivity: Less time required to find information, more time left for the core tasks.
Gain control over your structured and unstructured data and use it to the full.
Reduces the need for duplication/re-creation of work: Easily find already existing content
The SSP AG is one of the leading Integrated Design studios in Germany with around 120 architects, engineers and industry experts. SSP were looking for a tool that enables them to search across all programs and different file formats and found with dokoni FIND from Konica Minolta a suitable solution.
Today’s businesses are awash with data – with a potentially limitless supply of information and insight always seemingly within reach. Yet as the volume of data grows, the challenge of locating what you need when you need it – particularly across multiple applications and discrete data silos – is only increasing. Only 24% of companies feel they provide their users with basic search functionalities, with 44% admitting these are poor or not available.
Want to finally put an end to the data dilemma at your company? Contact us today for a non-binding initial consultation, and we’ll show you just how an Enterprise Search solution could be benefiting your company!
Konica Minolta has been supporting Molls GmbH, a thriving independent metering services provider, with appropriate hardware and software since the company was founded. Without digitalised workflows, the company's existing number of employees would not have sufficed to allow Molls to supply several thousand buildings and apartments with metering technology and services for heating and operating costs within just a few years. What began with a simple bizhub C3350 A4 multifunction printer (MFP) has now become an IT landscape featuring a professional bizhub Pro 754e MFP, servers, PCs and an IP-based telephone system as well as UPSs, scan routing solutions and a document management system. Konica Minolta continues to support the company's ongoing operations via Smart Managed Services and is facilitating the automation of additional business processes.
Six months after Molls opened for business and purchased its first Konica Minolta multifunction printer, it became clear that the company's initial estimate of its print volume was too low. Founded in 2016, the company sells smoke detectors as well as metering and measuring devices for monitoring water and energy consumption in buildings and homes. What's more, it also offers all related services and prepares heating and operating cost invoices.
"Especially in the early years of being an entrepreneur, when you have to get to grips with a wide variety of topics, it is extremely useful to have an IT partner as competent as Konica Minolta. Even though we are a small customer, we are not just another number to them; Konica Minolta provides highly knowledgeable, open and honest advice on all IT matters."
André Molls
Managing director of Molls
The company RCM d.o.o. from Slovenia offers services in the field of forwarding, transport and storage. The service provider with a 25-year history has set itself the goal of becoming one of the main providers of services in the field of logistics for needs on an international level. In doing so, RCM aims to achieve the highest possible level of service quality.
Through a high level of professionalism and effective cooperation with business partners, the company strives to establish a long-term business cooperation based on trust and mutual satisfaction. RCM is the proud winner of the Golden Thread 2013 in the medium-sized category. The company is proud of its credit rating excellence in the 2016 financial year, Certificate Class AAA and is the proud holder of the AEO Authorised Economic Operator certificate. In order to achieve professionalism and quality, RCM naturally needs document processes that meet the very highest requirements. Because an existing e-Archive could no longer guarantee this, RCM opted for Konica Minolta’s M-Files document management and archiving system.
In the past two years, we at RCM have invested heavily in digitalising our business and looking for the best IT solutions for our company. We successfully applied for the public tender e-Business and established our own environment that enables electronic data exchange. We have also introduced the new document management and archiving system M-Files for electronic archiving of documents, thanks to Konica Minolta Slovenia. Konica Minolta also took care of integration with existing systems and applications that support the work of all key departments in the company, e.g. accounting, customs, sales, management, etc. I will long remember the enthusiasm for the transition to e-Commerce.
Dejan Sušnik
General Manager, RCM d.o.o., Slovenia
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